Parent Info Page

Are you a parent with a child performing at the ASOF? The following advice will help make your experience at the Festival more enjoyable.

How do I find out what time my child is performing?


Please contact your school Musical Director in the first instance. Your school Musical Director will have been given a ensemble arrival time which is advised by the ASOF. This arrival time is set approximately 1 hour before the ensemble is due to play. This allows for an adequate time in the warm-up rooms.


Please contact the School Musical Director to find out information about your school's performance. Do not contact the ASOF management as we do not have the staff available to readily respond to individual requests.


Please note: there is no guarantee the ensemble will have a full hour after their scheduled arrival time. If there are withdrawals on the day we will require ensembles to go on stage in the order they are scheduled to perform. Updated information can be obtained from the Information Desk in the foyer and from the compere in the auditorium.


You are strongly advised to remain at the venue with your child and enter the auditorium once the ensemble is ushered to the warm-up rooms. The ASOF CANNOT accept responsibility for parents who miss their child's performance. Doors will only open between each ensemble's performance.


Where is the venue?


Please see the front page of our website for venue info. or search CLANCY AUDITORIUM UNIVERSITY OF NSW in your maps app.



What does my child do when we arrive at the venue?


The members of your school ensemble should gather out the front of the Auditorium and remain together with parents and/or the School Musical Director. Parents and students arriving early are encouraged to enter the auditorium (tickets required for adults) to listen to other participating ensembles.


An ASOF Marshall will take the ensemble to the warm-up room when one becomes available. Parents wishing to accompany the ensemble to the warm-up room  MUST consult the school Musical Director.


Students will leave their instrument cases in a designated area. Please ensure your child DOES NOT leave any valuables in their instrument case.


What happens once the ensemble enters the warm-up room?


Ensembles will usually have between 15-30 minutes in the warm up room. They are then ushered straight on to the stage. Ensembles are permitted to have 1 parent helper to assist them back stage.


To ensure you do not miss the performance of your child you are advised to enter the auditorium as soon as the ensemble is taken to the warm-up room. Watching other ensembles perform prior to your school going on stage adds to the sense of occasion and makes the event a more rewarding experience for all performers.


Please note: doors will only open after each ensemble has completed its performance.


Why do I have to pay to see my child play?


The ASOF currently has limited sponsorship. Proceeds from ticket sales go towards payment of adjudicator’s professional services, venue hire, percussion hire and the administration of the event. ASOF is committed to using any profits generated to improving the services we provide to the ensembles and the Musical Directors. We simply could not hold the such a worthwhile event if we did not charge entry fees.


The current audience entry fees are:

  • Adult: $10.00
  • Conc: $5.00
  • Child: Free


What happens once my child has performed?


The ensemble will move directly off-stage to have an official photograph taken. This photograph is available for purchase. Students are free to leave once the Musical Director has dismissed them.


When does the adjudication take place?


Typically we will have an adjudication at the end of each section. If there are a large number of ensembles in a section we might have an adjudication halfway through the event. The compere will announce the adjudication times during the course of the event.


If you have questions regarding the ASOF that your school Musical Director cannot answer, please contact the Festival Director.